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Bylaws

Name and Address of the Association

  • The name of the Association shall be "Alumni Association, Sri Ramachandra Medical College & Research Institute (Deemed University), Porur, Chennai – 116".
  • The Registered Office of the Association shall be located at Sri Ramachandra Medical College & Research Institute (Deemed University) campus, No.1, Ramachandra Nagar, Porur, Chennai – 116, at present and it may function at any address as may be decided by the Executive Committee of the Association.
  • The business hours of the Association shall ordinarily correspond to the working hours of Sri Ramachandra Medical College & Research Institute (Deemed University) Porur, Chennai – 600 116.

The objectives of the Association

  • Bring the old students of Sri Ramachandra Medical College & Research Institute (Deemed University), Porur, Chennai under one forum for exchange of experience, dissemination of knowledge and talents amongst its members and also for the furtherance of fellowship, advancement of scientific knowledge in general of the community and country.
  • To conduct seminars, conferences, workshops and meetings of medical professionals and faculties for the purpose of promotion of medical knowledge and skill.
  • To represent and participate in such seminars, conferences, workshops or meetings conducted by various Medical Associations, Establishments and to seek recognition (representation) in various forums of State and Central Governments, Quasi Governmental Organisations, private and other Autonomous Bodies, with a view to contribute to the furtherance of the objectives of the Association.
  • To advise and interact with State and Central Government Bodies, Universities, Professional Associations and Associations of Pharmaceutical and Medical Equipment Manufacturing Industries and Marketing Agencies on matters relating to promotion of medical education and training, hospital management and health care delivery systems.
  • To create and establish endowments for granting scholarships and prizes to the students of Sri Ramachandra Medical College & Research Institute (Deemed University), Porur, Chennai with a view to promote and encourage talents of medical students.
  • To raise or collect funds by subscriptions, contributions, donations, loans or by any other legal means for furtherance of the above objectives of the Association.
  • To do all such acts, deeds and things as may be incidental, conductive to or necessary for the furtherance of the above objectives.

Powers and functions of the Association

  • The Association shall have powers to enrol members, form committees, sub-committees and call for periodical meetings to achieve the objectives mentioned above.
  • Further, the Association may, organise sports, games and other social activities for the benefit of its members and their families.
  • The Association may also engage itself in such other activities, in conformity with the rules and regulations given hereunder.

Membership

  • All past students of Sri Ramachandra Medical College & Research Institute (Deemed University), Porur, Chennai 600 116 are eligible to become Members of the Association.
  • There shall be four categories of Members viz.,
    • Donor - those who pay or donate a lumpsum of not less than Rs.5,000/-
    • Patron Members - those who pay or donate a lumpsum of not less than Rs.2,500/-
    • Life Members - those who pay a one-time subscription of Rs.1,500/-
    • Associate Members - past and present faculty members of SRMC & RI (DU) Porur, Chennai who are not old students of the college are eligible to become Associate Donor Members or Associate Patron Members or Associate Life Members of the Association on payment of the subscription prescribed as above.
  • All the members shall notify their change of address to the Secretary of the Association within one month of such change.
  • Any member, who directly or indirectly acts in such a manner as to brig disrepute or in contravention of the aims and objects of the Association, may be removed from membership of the Association by passing a resolution with a 2/3rd majority of the members present and voting in the Executive Committee meeting; provided that the member will be given an opportunity to represent his case before moving such resolution.

Management of the Association

  • The affairs of the Association shall be managed by an Executive Committee consisting of 11 members, viz., President, Vice-President, Secretary, Joint Secretary, Treasurer and 6 Members.
  • The members of the Executive Committee shall be elected by the Members of the Association at the Annual General Body Meeting and they shall hold office for a period of three years.
  • All the outgoing Executive Committee members are eligible for re-election.

Election

  • An Election Committee consisting of one Convenor and two Members of the Association shall be constituted by the Executive Committee on a date not less than three months before the expiry of term of office of the Executive Committee.
  • The Election Committee shall frame a Schedule indicating last date for nomination withdrawal of and the date of election (if necessary), and call for nominations from the eligible members for election to the Executive Committee. Each nomination shall be proposed by and seconded by two members of the Association with the consent of the candidate given in writing and duly signed by them and addressed to Secretary. The nominations shall reach the Secretary as per schedule given by the Election Committee. The Secretary shall after the last date for withdrawal and after scrutiny forward all pass all the nominations received by him to the Election Committee.
  • The Election Committee shall scrutinise the nominations received and inform the candidates concerned of the acceptance or otherwise of the nomination. After the withdrawal period is over, if there is a contest election, will be conducted. The Election Committee shall send the Ballot papers to the entire eligible member. Ballot papers, with vote marking, received back from the members will be scrutinised by the Election Committee and the results will be reported by the Election Committee of the Secretary of the Association.
  • The secretary shall place the report of the Election Committee in the next Meeting of Executive committee and the results shall be announced after the approval of the Executive Committee and shall be placed at the Annual General Body Meeting for ratification.

Power of Executive Committee

  • The Executive Committee shall normally meet once in six months.
  • The Secretary may, whenever he finds it necessary, call for an emergency meeting with the consent of the President or on the requisition of at least 5 Members of the Executive Committee, in writing.
  • Notices of all the meetings giving the place, date and time shall be sent by the Secretary to the registered addresses of the Committee Members with an agenda for the meeting one week before the date of the meeting.
  • The quorum for the Committee Meeting shall be nine Members of the Committee.
  • The meeting of the Executive Committee will be presided over by the President and in the event of the President being not present or not being able to participate in the meeting, the Vice-President will preside.
  • If the Vice-President is also not present, then the Executive Committee may choose one of the Members present in the meeting to chair that meeting of the Committee.
  • All questions arising at any meeting of the Executive Committee shall be decided by a simple majority of the Members present and in case of equal votes, the presiding member shall have a second or casting vote.
  • Any Member of the Executive Committee who absents himself for three consecutive meetings of the Executive Committee without leave of absence shall be removed from the Roll of Executive Committee.
  • No act or resolution of the Executive Committee shall be deemed to be invalid for the reason that such act or resolution having been done or passed during any vacancy in the Executive Committee.

General Body Meeting

  • The Executive Committee shall convene a General Body Meeting of all the Members once in every year (hereinafter) referred to as Annual General Body Meeting), on or before 30th September of every year.
    • The Executive Committee shall convene a General Body Meeting of all the Members once in every year (hereinafter) referred to as Annual General Body Meeting), on or before 30th September of every year.
    • The notice shall be sent to the members by one or more of the following modes;-
      • by local delivery; or
      • by post; or
      • by circulation among members; or
      • by publication through press.
    • The notice shall also be affixed on the Notice Board of the Association.
    • The notice shall specify the day, hour and place and the object of the Meeting and in case any amendment to bye-law or objects of the Association contained in the Memorandum is intended to be proposed, a copy of every such amendment shall be enclosed with the notice.
  • The Association at its Annual General Body Meeting shall appoint each year, a qualified Chartered Accountant to be the Auditor of the Association on such terms and conditions as may be approved by the Association
  • The Executive Committee shall maintain or cause to be maintained, proper accounts for the financial transactions of the Association in such form as may be prescribed in consultation with the Association's Auditor.
  • The Executive Committee shall have powers to frame additional bye-laws, consistent with the spirit of the objectives of the Association, in respect of the matters which are not provided for. However, the additional bye-laws, so framed, shall be placed before the next General Body Meeting for ratification.
  • The Executive Committee shall prepare and lay before the Association at the Annual General Body Meeting every year an audited statement of accounts and receipts and expenses of the financial year together with the report of the Association's Auditor thereon.
  • Apart from the Annual General Body Meeting, the Executive Committee may convene additional General Body Meeting(s), if necessary, hereinafter referred to as Extra-ordinary General Body Meeting(s).
  • If 25 or more Members send a requisition to the President or to the Secretary, in writing, requesting to convene an Extra-ordinary General Body Meeting to consider important matter as they think necessary, it should be considered by the Executive Committee and such Extra-ordinary General Body Meeting shall be convened within one month from the date of receipt of the requisition in writing and in accordance with the bye-laws 8.1.1., 8.1.2., 8.1.3., and 8.1.4.
  • Extra-ordinary General Body may, by special resolution, amend the provisions of its Memorandum relating to the objects of the Association, or the bye-laws for the purposes mentioned below.
    • To carry on the administration of the Association more economically and efficiently;
    • To attain its aims and objects by new or improved means.
      • The special resolution shall be deemed to have been passed when not less than three fourth of the Members present and entitled to vote in the meeting approve the resolution.
      • An amendment to the Memorandum or to the bye-laws shall take effect from the date of passing of such special resolution unless otherwise expressly provided for in such resolution.
  • Any accidental delay caused in transit, in respect of receipt of the notice by one or more Members shall not render the meeting void.
  • If any one of the Vice-Presidents is also not present, then the Members present can elect one amongst themselves to chair and preside over that meeting.
  • The quorum for the General Body Meeting shall be 20 (twenty)..

Powers and Duties of the Secretary

  • The Secretary shall cause minutes to be duly entered in the books provided, in respect of
    • All appointments of officers and employers, of the Association;
    • The names of the members present at each meeting of the Executive Committee and of any sub-committees;
    • All resolutions passed by the Executive Committee and sub-committees; and
    • All resolutions and proceedings of the General Body Meeting of the Association.
  • Every such minute of any meeting of the General Body or Executive Committee or of any sub-committee will be approved by the chairman of the meeting and subsequently confirmed in the next succeeding meeting of the corresponding body and shall be construed as prima facie evidence of the matters stated in such minutes.
  • The Secretary shall carry on all correspondence relating to the Association and of the Executive Committee in accordance with the bye-laws and the resolutions passed under these rules.
  • The Secretary shall be the custodian of the title deeds, records and other documents relating to the transactions of the Association and shall be in charge of all movable and immovable properties belonging to the Association.
  • The Secretary shall prepare an Annual Report on the activities of the Association and place it before the Executive Committee for its approval.
  • The secretary shall, with the assistance of the Treasurer, prepare a budget of the probable receipts and expenditures for the next year and place the same preferably in the first Executive Committee Meeting. Such budget shall continue in force unless and otherwise modified by the Executive Committee.
  • The Secretary shall have power to accept resignation from the members of the staff and to direct their relief from duty, subject to any regulations made in this behalf by the Executive Committee.
  • The Secretary shall maintain and submit to the Registrar of Societies all such records, annual or other statements, as specified in the Tamil Nadu Registration of Societies Act and the Rules.
  • Each Member is eligible to be supplied with a copy of bye-laws, list of members and the details of receipts and payments account, free of cost, at the end of every year. Additional copy of by-laws, list of Members and details of receipts and payments account shall be supplied on application and payment of a fee of Rs.60/- for each item said above.
  • The Register of Members, the Minutes Book and the Books of accounts of the Association shall be made available to the members for inspection, on written request, free of charge.

Powers and duties of the Treasurer

  • The Treasurer shall be responsible for keeping of proper accounts and for discharge of such duties as may, from time to time, be entrusted to him by the Executive Committee.
  • The Treasurer shall receive all moneys on behalf of the Executive Committee and deposit the same in the name of the Association in the Bank or in any institution approved by the Executive Committee. He may open separate accounts in the name of different Committees of the Association as per Executive Committee's Resolution.
  • The Treasurer jointly with the Secretary or one of the Office Bearers, as decided by the Executive Committee, shall have power to draw moneys from the Bank or Institution as the case may be, and disburse moneys to the person concerned according to the resolutions or the bye-laws.
  • The Treasurer shall prepare a list of receipts received and payments made during each month and circulate an abstract of the same of the Executive Committee at the end of each quarter.
  • The Treasurer shall prepare the annual accounts of the Association, have them audited by Auditor duly appointed by the General Body and submit it for approval of the General Body.

General

  • The Association will have perpetual succession.
  • The Association may sue or be sued in its name and shall be represented by its Secretary.
  • All documents by, and in favour of the Association and all entries in the Government and other public registers in respect of the lands and buildings, of the Association, payment of taxes, rates, charges etc., to Government and other authorities shall be made by the Secretary only in the name of the Association.
  • The financial year of the Association shall be from 1st April to 31st March of succeeding year.

Members not to receive profits

  • The fund and the properties of the Association, however derived, shall be applied solely towards the promotion of the objectives of the Association and no portion thereof shall be paid or transferred or distributed directly or indirectly whether by share or profit to the Members of the Association. However, nothing herein contained shall prevent any payment made in good faith towards reasonable remuneration to, or reimbursement of travelling and other expenses incurred by, any Member of the Executive Committee or Office or Employee of the Association for the purpose and business of the Association.

Saving Clause

  • In respect of the matters not specially provided for in these bye-laws, the provisions of the Tamil Nadu Societies Registration Act, 1975 (Tamil Nadu Act No.27 of 1975) will apply.